10.23.19 - 5th Region AD Meeting Minutes

10.23.19
5th Region AD Meeting Minutes
EC3 - Elizabethtown, KY

Old Business:

• Minutes approved - Brent Campbell - Adair County 1st, David Clark - Bardstown 2nd approved

New Business:

• Fall Student-Athlete of the Year - Jeanie Downs - Bethlehem and Sam Floyd - Bardstown
• Business Report - Mr. Broaddus - $3,338.52
• 5th Region Soccer Tournaments - great tournaments overall
• Checks will go out in the next few days
• 5th Region Volleyball Tournament - update from TNHS will go out on Thursday
• Policy Board update - Glenn Spalding
• Help with getting people into officiating
• Must get schedules turned in in a timely manner
• Go by the deadlines posted
• Soccer Scheduling
• Solution could be boys and girls don't play on the same night
• Coaches are making changes and not letting AD's know
• Will Green play in the Class A tourney?
• Coaches need to use Arbiter to rate officials so they have more documentation
• 95% of AD's completed the assigner evaluations which helps them improve each year
• Tim Deaton resigned from the policy board so that district needs a replacement
• Baseball - Kelly Fisher
• Invested in the 5th Region and want it to run smoothly
• Recruited several adults to commit to officiating
• Length of freshmen and JV games is too long
• Put a time limit on the 2nd games of the night
• 3 outs or 3 runs
• 90 minutes or an hour and 45 minutes
• 9:30pm EST finish time (no new inning to start)
• Send a survey out and we get our coaches opinion
• Middle School and freshmen doubleheaders are strictly up to them
• 1 seven inning game or 3 five inning games with an hour and a half stop time
• Volleyball Issues - Length of time
• Principals sent (7 want a change, 1 keep it the same)
• JV/V the same and 9th on a different night
• 2 games for freshmen, 2 for JV and then 2 out of 3 for varsity
• Mike thinks he can get more officials if they are on the same night 
• Mandating it so we can have a contract in place
• 15 freshmen volleyball games is an option
• Motion by: 1st by Chris Mathews proposed the 2, 2, 3 out of 5 and that we mandate it.  2nd by David Dawson.  12 for and 2 against.
• Baseball/Softball Regional Discussion
• Region to begin on Saturday discussion
• Mike Holt proposed each district start when they want to and region will start on that Memorial Day Weekend.  (Mike Holt 1st motion, Glenn Spalding 2nd)
• Bardstown has baseball and North Hardin has softball
• Softball to be the same as baseball (motion passes)
• New Business 
• Adjourn - Next Meeting is 11.20.19 in Hodgenville at Paula's

9.25.19 5th Region AD Meeting Minutes

 September 25, 2019 Meeting Minutes

Mammy’s Kitchen 

Bardstown, KY

1. Old Business
1. Welcome Mike Daniels, new AD from Green County
2. Minutes from the August meeting
3. Business Report from Mr. Broaddus - $4408.57 in account
2. New Business
1. Policy Board will meet on October 23, 2019 to review the fall performance of assigners.  (Volleyball, Soccer and Football)  This will be held at 10:00am at the EC3 building.
2. 5th Region Girls Soccer Tournament hosted by Central Hardin.  J.C. Wright will send the bracket information out soon.  
3. 5th Region Boys Soccer Tournament hosted by Marion County.  Michael Holt sent out bracket information.  They will play Sunday, Tuesday, Thursday.  The draw will be held on October 11 at 5:00pm.  
4. 5th Region Volleyball Tournament hosted by Thomas Nelson.  Sara Thurmond will send out bracket information in the next week.  They will play October 28-31.  Two, two, two and one will be the game count for that week.  The draw will be on October 26th, 2019 at 9:00am.  
5. Fall Student Athlete of the Year.  Please fill out the Google form by October 2, so the  committee can make the selections.  Currently, only four student-athletes have been nominated.  
6. Volleyball Issues - the length of time is too late for student-athletes to be out at games.  AD’s will talk with their coaches about possible changes to occur.
1. 9th - 2 matches, JV - 2 matches (they are developmental), ⅗ in District, ⅔ out of District
2. 9th make their own schedule like basketball (mainly on Wednesdays and Saturdays)
3. Varsity start at 5:30pm
7. Baseball & Softball discussion on beginning on Saturday of the Region tournament
1. AD’s will talk to coaches and determine what they would like to do.  Some Districts are for it and some are not.  
2. Glenn Spalding gave the motion to move it to Saturday, Jerry Taylor gave the 2nd motion
3. The 16th is the Saturday of District, the 23rd is the Saturday of Region
4. The motion was amended that it was only for baseball and not softball
5. The motion was tabled until the October meeting after the AD’s had discussions with the baseball coaches.
6. If it starts on Monday, there must be a strong contingency plan.
8. Next Meeting- October 23, 2019 at EC3 in Elizabethtown
9. Motion to Adjourn - 1st Jerry Taylor, 2nd David Dawson

8.28.19 5th Region AD Meeting Minutes

August 28, 2019 Meeting Minutes 

Creekside Restaurant

Campbellsville, KY

1. Old Business
1. Baseball - Start district and region date conversation with coaches.  Have the dates set before Memorial Day.  Poll the coaches to see what they think about the five additional nights and bring it back to the September meeting.  
2. New Business 
1. Mr. Broaddus reported the finances with the current statement and budget.  He also mentioned the dues that included the State AD Association dues.  There was a motion to keep them at $235.  David Clark had the first motion and Brent Campbell with the second motion to approve.  
2. Fifth Region Assigners.  
1. Andy Strain sent in information for the meeting.  Make sure schedules are correct and sent in on time. Also, make sure players are equipped properly. 
2. Mike Holt said that scratches have to be done on time because coaches can't scratch officials after the deadline.  He also mentioned making sure coaches have line judges and people at the book who are aware of the sport.  
3. Jim Long discussed the problem with scrimmages and not paying referees something for their time.  He needs schedules by June 1.  9.28.19 there is an issue with referee coverage.  Host schools needs to provide some place for referees to change.  
3. Fall Sports for the 5th Region
1. Boys soccer region is switching from Bardstown to Central Hardin this year because Bardstown will have turf next year.  
4. Glenn Spalding 
1. Mr. Broaddus is stepping down from the 5th Region Policy Board.  Tim Deaton is also stepping down from the 5th Region Policy Board. Needs new representation from both the 18th and 19th District.  David Clark has expressed interest, but Chris Pickett is already on board and that may be too much representation from Bardstown.  
5. Assigners
1. Thanked the policy board for their work.  Bryan Washer with basketball Mike Moritz with softball.  Kelly Fisher with baseball.  Tim Davis sent directions via e-mail for how to pay for the invoice for assigners.  The dues are $25.00.  The wrestling charge applies to the following:  Owensboro Apollo, Daviess County, Owensboro High School, and Whitesville Trinity.  All assigners are paid the same except for Andy Strain.  Kelly Fisher had mentioned that if we limit the JV baseball time, maybe  more officials will join the association.  Glenn Spalding said that some regions apply a late fee when schedules are not in on time.  Evaluations of officials is only on Arbiter.  
6. Student-Athlete of the Year Committee
1. 17th - Chris Matthews of North Hardin
2. 18th - Jerry Taylor of Hart County
3. 19th - Sara Thurmond of Thomas Nelson
4. 20th - Paul McQueary of Taylor County 
7. 5th Region Blog - Sara Thurmond will take over the blog :)
8. Jerry Taylor said Hart wants to start being in the volleyball region rotation as a host site
9. Jackie Prather from Fort Knox said she will be out for 6 weeks, but Sheila Seager will be taking over for her in her absence
10. Next meeting - 9.25.19 in Bardstown, October meeting will be in E-town
11. Motion to adjourn - 1st motion David Clark from Bardstown, 2nd motion Chris Matthews of North Hardin

October Meeting Agenda - @ LaRue County High School

Agenda

1. Intro - Welcome to 
2. Fall Student-Athletes of the Year
• Bailey Rogers - Volleyball - LaRue County
• Anthony Adkins - Football - LaRue County
3. Approve May Minutes - 
4. Financial Budget Balance - Bill Broaddus
5. Bill Broaddus - 5th Region Association Dues - Past Due
6. District/Region Tournament Review
•  How can we make our events remarkable for students/families?
• Consistency, Commitment, Communication
7. 5th region Policy Board
• Glenn Spalding - 
8. Evaluations - David Dawson
9. Set Meeting Date for November 14th - @ ????  School  
10. Meeting Adjourn